Built for working DJs
Old-school event software made you do the admin. Gig Nest does it for you — enquiries answered, contracts signed, payments chased, events planned and set briefs written, while you do the gigs.
30 days free · cancel any time
Formerly known as Gig Planner
Agree the must-have shots with the client up front, and walk in on the day with a running order you and your second shooter both work from.
Learn more →Every enquiry parsed, scored, availability-checked and answered with a drafted reply in your voice.
Learn more →One secure link where clients sign the agreement, pay, plan and manage their music — no logins.
Learn more →Clients chat instead of filling in forms. The conversation becomes a timeline, summary and shoot brief.
Learn more →Send a deposit link and get paid before the shoot. Agreements signed electronically, balances chased automatically, all by card.
Learn more →Give staff their own logins and availability calendars, assign them with clash and unavailability warnings, and auto-email their shoot details.
Learn more →Sell more than photographer sets — photo booths, light-up letters, events. Add multiple services per event with itemised, AI-drafted quotes.
Learn more →Add Shoot Planner to your phone's home screen and get an instant push the moment a new enquiry lands — manage your whole business on the move.
Learn more →Drop an AI booking assistant onto your own site. It chats, captures enquiries and drops them straight into your pipeline — fully branded to you.
Learn more →Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.
Learn more →Subscribe to your shoots from Google or Apple Calendar — your diary, always with you, updating automatically.
Learn more →Balance reminders, review requests and shoot briefs run themselves. Ask questions in plain English.
Learn more →See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.
Learn more →Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.
Learn more →Track every piece of kit with PAT dates, values and locations, assign the right gear to each shoot, and show your crew exactly what to bring.
Learn more →Every quote you send gets its own private page. Clients read it, ask an AI assistant — briefed on your services and prices — anything they like, and reply in a click. You see the moment they open it, and answer straight from the lead, in your name.
Evening wedding package · £695
→ Filed as a scored lead: date · venue · 120 guests · full transcript · caller's number
Most bookings still start with a phone call — and when you're mid-set, mid-meeting or mid-life, that caller doesn't leave a voicemail. They ring the next name on the list. Your AI receptionist answers 24/7 on your own local number, has a genuinely human conversation, checks your real diary live, and captures the whole enquiry — so the only thing left for you is the callback that wins the booking.
Straight from your website into Shoot Planner. The AI reads it, pulls out the date, event type and guest count, checks your diary for clashes, scores how hot the lead is, quotes from your packages and drafts the reply — in your voice. You review and hit send.
One click converts the lead to an event with the client record and a personalised agreement. Your client signs electronically and pays the deposit by card from a single secure link — no account, no app, no friction.
Instead of a 12-page form, your client has a friendly chat in their portal. Out comes a running order, an event summary, a shoot brief and their must-play and do-not-book lists. Guests add requests via a shareable link — anything clashing with the banned list gets flagged automatically.
Fourteen days out, the balance reminder sends itself. Two days out, an AI shoot brief lands in your inbox: timeline, audience, key moments, energy arc, practicalities. After the night, the review request goes out while the dance floor is still a happy memory.
Connect your enquiry form and email. From the next enquiry onwards, the AI reads it, checks your diary and drafts the reply in your voice.
Your first quotes go out itemised with e-sign contracts attached. Deposits arrive by card instead of bank-transfer chasing.
Clients plan their events in their own portal, reminders send themselves, and you see exactly which shoots made money.
No-risk trial
The full platform, not a crippled trial. Every feature on from day one.
A card is taken at signup but nothing is billed until the trial finishes — cancel any time before with two clicks.
Every business's data is fully isolated, and nothing is deleted when a trial ends. Come back in three months and it's all still there.
Import your services, drop the booking widget on your site, forward your enquiry email — most photographers are answering enquiries with AI the same day.
Shoot Planner is AI-first business software for mobile photographers and entertainment agencies. It triages your enquiries, drafts quotes and replies in your voice, sends contracts and takes card payments, runs the event planning with your clients, and briefs your team — all in one place.
Working photographers and event entertainment businesses in the UK — from solo wedding and party photographers to multi-op companies and agencies running a roster of performers. If you take bookings, send quotes and run events, it's built for you.
Yes. Wedding work is the core use case: itemised quotes, e-signed contracts, deposit and balance payments, a client planning portal, guest song-request links, and an AI shoot brief before every wedding. It replaces the spreadsheet-and-inbox juggle most wedding photographers live in.
Generic CRMs don't know how a photographer business runs. Shoot Planner does — it checks your diary for clashes, quotes from your packages, generates the contract from the booking, plans the music, and writes the shoot brief. The AI does the admin instead of just storing it.
No. Clients and their guests use private, secure links — no passwords, no downloads, nothing to forget. They sign, pay and plan the event from one link that looks like your business, not ours.
Yes. Send a secure payment link and clients pay the deposit or balance by card through Stripe. Payments mark themselves as paid automatically, and balance reminders send themselves before the event.
Yes. Export your clients and upcoming events as a CSV from your current system and import them in a few minutes — most photographers are fully set up the same day. On the Agency plan we'll do the import for you.
Plans start at £19/month, with every plan beginning on a 30-day free trial of the full product — no card required to start, no contract, cancel any time.
↔ slide the crossfader — change the vibe
30-day free trial, every feature, cancel any time. Set up in an afternoon.
Start free, set up in an afternoon, and let Shoot Planner answer tonight's enquiries. If it isn't for you, cancel before day 30 and pay nothing.
30 days free · everything unlocked · cancel any time